Run of Show Generator
Pick your event, start time, and length — get a timed agenda you can edit, copy, and print.
Your Run of Show
6:00 PM–8:00 PM · 120 min
6:00 PMto 6:25 PM
6:25 PMto 6:30 PM
6:30 PMto 7:10 PM
7:10 PMto 7:25 PM
7:25 PMto 7:55 PM
7:55 PMto 8:00 PM
What Is a Run of Show?
A run of show (also called a run sheet or event rundown) is the minute-by-minute plan for your event: what happens when, how long it lasts, and who is responsible. It keeps your hosts, speakers, volunteers, and venue on the same page. A good run of show also protects the parts of the event people remember most — like time to actually meet each other — from getting squeezed out when a speech runs long.
How to Use the Run of Show Generator
- 1
Choose your event type
Mixer, company event, AGM, gala, club social, or holiday party. Each starts from a typical agenda.
- 2
Set the start time and length
The generator fits every segment into your time slot and rounds times to the nearest 5 minutes.
- 3
Turn segments on or off
Include or skip the meal, speakers, and a networking activity.
- 4
Edit, copy, or print
Rename segments, change who's responsible, then copy the agenda or print it for your team.
Tips for Getting It Right
Schedule networking before the meal
Once people sit down to eat, they stop mingling. Put your networking time after arrivals and before dinner.
Build in buffer
Speeches and transitions always run over. Leave 5–10 minutes of slack in a long program.
Name an owner for every segment
Every line should have one person responsible — host, emcee, AV, or catering.
Share two versions
A detailed run of show for your team, and a simple agenda (times and headlines only) for guests.
Make the Networking Segment Run Itself
Your run of show has a networking block — Jam Bingo fills it. Guests scan a QR code, get conversation prompts on their phone, and meet someone new with each prompt. No facilitator needed.
Frequently Asked Questions
What should a run of show include?
The time each segment starts, how long it runs, what happens, and who is responsible. Most events include arrivals, a welcome, networking or an icebreaker, the main program (speakers, awards, or a meeting), a meal if there is one, and a closing.
What's the difference between a run of show and an agenda?
An agenda is what guests see: the main times and headlines. A run of show is the detailed version for your team, with every segment, owner, and cue.
When should the networking part of an event happen?
After most people have arrived and before the meal. Once guests sit down to eat, most of them stay at their table. Plan 20–45 minutes so each person can have several conversations.
How long should a networking event be?
Most after-work mixers and receptions run 90 minutes to 2 hours. That leaves time for arrivals, a short welcome, 30–45 minutes of structured networking, and open mingling at the end.
Is the run of show generator free?
Yes. It's free, with no sign-up. Copy or print as many agendas as you need.